Privacy policy

1. Information on the collection of personal data in accordance with Art. 13 of the General Data Protection Regulation (GDPR)

Here we provide information on the collection of personal data when you use our website. Personal data are defined as any data which serve to identify you personally, e.g. your name, address, email addresses, user habits.

2. Important definitions

Personal data means all information relating to identified or identifiable natural persons. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Processing means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction. Processing relates to the corresponding activity.

Data subject means an identified or identifiable natural person, e.g. you.

Controller means the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means for processing personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be defined in Union or Member State law.

Third party means a natural or legal person, public authority, agency or body other than the data subject, controller, contract processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

3. Responsibility

Controllers: Design Offices GmbH
Address: Königstorgraben 11, 90402 Nürnberg
Email address: info@designoffices.de
Telephone: +49(0)911323950
Fax: +46 (0)911 32395149

You can reach our Data Protection Officer by telephone on 08232/80988-70 and by email at datenschutz@coseco.de.

4. Visits to our website, cookies, online contact form, enquiry contact form and contacting us by email

4.1. Collection of personal data when you visit our website

If you merely visit our website for information, i.e. if you do not register or otherwise communicate information to us, we will only collect the personal data which your browser sends to our server. If you would like to view our website, we will collect the following data which we need for technical reasons to enable us to display our website to you and guarantee stability and security (legal basis given by Art. 6 para. 1 p. 1 (f) GDPR):

  • IP address
  • Date and time of enquiry
  • Time difference from Greenwich Mean Time (GMT)
  • Contents of the enquiry (specific page)
  • Access status / HTTP status code
  • Volume of data transmitted in each case
  • Website from which the request comes
  • Browser
  • Operating system and its user interface
  • Language and version of the browser software

4.1.1. Purposes

These data are processed by us for the following purposes:

  • to guarantee a smooth connection to our website
  • to guarantee ease of use of our website,
  • to evaluate system security and system stability
  • to administer the website

4.1.2. Legal basis

The legal basis for processing the data is given by Art. 6 para. 1 p. 1 (f) GDPR. The justified interest lies in the purposes specified above.

4.2. Use of cookies

This website uses the following types of cookies whose scope and function are explained below:

  • transient cookies
  • persistent cookies

4.2.1. Transient cookies

Transient cookies are automatically deleted when you close the web browser. In particular, they include session cookies. These save a so-called session ID with which different enquiries from your browser can be assigned to the common session. This enables your PC to be recognised when you return to our website. These session cookies are deleted when you close the web browser.

4.2.2. Persistent cookies

Persistent cookies are automatically deleted after a specified period which may be different depending on the cookie. You can delete the cookies at any time in the security settings of your browser.

4.2.3. Cookies specifically used

CookieCategorySupplierTypeExpiry
Cb-enabledRequiredDesignoffices.dehttp1 year
_gaStatisticsDesignoffices.de

http

2 years
_gatStatisticsDesignoffices.dehttp1 day
_gidStatisticsDesignoffices.dehttp1 day
_pinterest_CMStatisticsPinterest.comhttp1 year
collectStatisticsGoogle Analytics.comPixel1 year
_fbpMarketingDesignoffices.dehttp1 day
Ads/ga-audienceMarketingGoogle.comPixelsession
Fr MarketingMarketingFacebook.comhttp3 months
Tr MarketingMarketingFacebook.comPixelSession


4.2.4. Purposes

The use of cookies serves

  • to display and use the website without restrictions,
  • to optimize user-friendliness and ease of use,
  • to derive purely statistical information,
  • to set preferences (e.g. language or region),
  • to evaluate user habits (tracking) and
  • direct mail marketing.

4.2.5. Legal bases

The legal basis is given by Art. 6 para. 1 p. 1 (f) GDPR. The justified interests are derived from the purposes specified above.

4.2.6. Option to refuse cookies

Most browsers accept cookies automatically. However, you can configure your browser such that no cookies are saved to your computer or that you are always informed before a new cookie is installed. The complete deactivation of cookies may mean that you are not able to use all the functions of our website.

4.3. Use of online contact form

4.3.1. Collection of personal data; length of storage

If you use the online contact form to contact us, the data communicated by you (your email address and the information from your message) will be collected and saved by us. We will delete these data as soon as their storage is no longer necessary, or restrict any processing if statutory retention periods apply.

4.3.2. Purposes

The contact form serves to make contact with us quickly and easily, and it represents a service on our part. Your email address is registered to enable your enquiry to be sent to us and allow us to reply to it. 

4.3.3. Legal basis

The registration of your email is based on Art. 6 para. 1 p. 1 (f) GDPR. The justified interest lies in the purposes specified above. 

4.4. Use of the online enquiry form (enquiry to specific office)

As a further service, we also offer an online enquiry form on certain sub-pages of our website which present our various offices. We collect personal data through this form. We will delete these data as soon as their storage is no longer necessary, or restrict any processing if statutory retention periods apply.

4.4.1. Collection of personal data

When you contact us via the online enquiry form, the only mandatory information to be collected is your email address.

The following personal data are collected on a voluntary basis:

  • Form of address
  • Name
  • Telephone number
  • Possibly further personal data taken from details of the enquiry

4.4.2. Purposes

The enquiry form serves to contact us quickly and easily, and it represents a service on our part. Your email address is registered to enable your enquiry to be sent to us and allow us to reply to it. Your form of address and your name are collected to enable us to address you personally. We collect your telephone number to enable us to contact you quickly. 

4.4.3. Legal basis

The personal data listed above are collected on the basis of Art. 6 para. 1 p. 1 (f) GDPR. The justified interest lies in the purposes specified above.

4.5. Contact by email

4.5.1. Collection and storage of personal data

When you contact us by email, we will collect and store the information from your enquiry. We will delete these data as soon as their storage is no longer necessary, or restrict any processing if statutory retention periods apply.

4.5.2. Purpose

These data serve the process of communicating with you. The email address and other information from the enquiry will be processed to enable us to answer your email enquiry.

4.5.3. Legal basis

The legal basis for processing the data is given by Art. 6 para. 1 p. 1 (f) GDPR. The justified interest lies in the purposes specified above.

5. Incorporation of YouTube videos

We have incorporated YouTube videos in our website which are stored at http://www.YouTube.com  and can be played directly from our website. These are incorporated in “extended data protection mode”. This means that data about you are transmitted to YouTube even if you do not play the videos. We have no control over this data transmission.

5.1. Data collection by YouTube

When you visit the website, YouTube receives the information that you have called up the relevant page on our website. In addition, the data specified in 4.2 of this notice (Use of cookies) are transmitted. This happens regardless of whether YouTube provides a user account through which you are logged in or there is no user account. If you are logged on to Google, your data will be directly linked to your account. If you do not want your data to be associated with your YouTube profile, you must log out before clicking on the button. YouTube will store your data as a user profile and it will use them for the purpose of advertising, market research and/or adjusting the layout of its website. Any such evaluation is performed in particular to provide relevant advertising (even for users who are not logged in), and to inform other users of the social network of your activities on our website. You have the right to object to the creation of such user profiles but you must address YouTube in order to exercise this right.

5.2. Further information

You can find further information on the purpose and scope of the data collected and their processing by YouTube in the Data Protection Notice. There you will also find further information on your rights and setting options to protect your privacy: https://www.google.de/intl/de/policies/privacy .

Google also processes your personal data in the USA and has signed up to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework .

6. Incorporation of Google Maps

We use the products of Google Maps on this website. This enables us to directly display interactive maps on the website, thereby enabling you to use the map function with ease.

6.1. Data collection by Google

When you visit the website, Google receives the information that you have called up the relevant page on our website. In addition, the data specified in 4.2 of this notice (Use of cookies) are transmitted. This happens regardless of whether Google provides a user account through which you are logged in or there is no user account. If you are logged on to Google, your data will be directly linked to your account. If you do not want your data to be associated with your Google profile, you must log out before clicking on the button. Google will store your data as a user profile and it will use them for the purpose of advertising, market research and/or adapting the layout of its website. Any such evaluation is performed in particular to provide relevant advertising (even for users who are not logged in), and to inform other users of the social network of your activities on our website. You have the right to object to the creation of such user profiles but you must address Google in order to exercise this right.

6.2. Further information

You can find further information on the purpose and scope of the data collected and their processing by the provider of the plug-in in the provider’s Data Protection Notices. There you will also find further information on your rights in this regard and setting options to protect your privacy: http://www.google.de/intl/de/policies/privacy .

Google also processes your personal data in the USA and has signed up to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework .

7. Newsletter

By providing your consent, you can subscribe to our newsletter in which we inform you of company news, events at Design Offices and the subjects of New Work and Agile Work.

7.1. Use of double opt-in procedure 

We use the so-called double opt-in procedure for registration to our newsletter. This means that after you register, we will send you an email to the specified email address in which we ask you to confirm that you wish to receive the newsletter. If you do not confirm your registration within 7 days, your information will be blocked and automatically deleted after one month. In addition, we will save the IP addresses you use in each case and the time of registration and confirmation. The purpose of this procedure is to verify your registration and if necessary enable us to clear up any abuse of your personal data.

7.2. Collection of personal data

The only mandatory information for receiving the newsletter is your email. The provision of further personal data (surname, first name) in the settings area is voluntary, and they enable us to address you in person. You can only reach the settings area once you have confirmed your registration for the newsletter as part of the double opt-in procedure. The legal basis is given by Art. 6 para. 1 p. 1 (a) DGPR.

7.3. Options to revoke consent and cancel order

You can revoke your consent to receive the newsletter at any time and cancel your order. You can revoke your consent by clicking on the link provided in every newsletter email and sending an email to info@designoffices.de or a message to the contact details specified in the legal notice.

7.4. Newsletter tracking

7.4.1. Collection of personal data

We would draw your attention to the fact that we will evaluate your user habits when sending the newsletter. To enable us to conduct this evaluation, the emails sent contain so-called web beacons or tracking pixels which represent one-pixel image files which are stored on our website. For these evaluations, we combine the data specified in 4.2 and the web beacons with your email address and an individual ID.

7.4.2. Technical measures to prevent tracking

Any such tracking is not possible if you have deactivated the display of images in your email program as your standard setting. In this case, the newsletter will not be fully displayed and you may not be able to use all its functions. If you have the images displayed manually, the tracking described above will be performed. 

8. Use of Google Remarketing

We use the application Google Remarketing. This is a procedure through which we wish to address you again after you have visited our website. This application enables us to show you our ads while you continue to use the internet.

8.1. Collection of personal data

This is achieved by means of cookies saved in your browser (see Item 4.2) through which your user habits when visiting various websites are registered and evaluated by Google. In this way, Google can identify your previous visit to our website.

8.2. No combining of data; pseudonymisation

According to Google’s own information, data collected as part of remarketing are not combined with your personal data which Google may have stored. In particular, Google states that it uses pseudonymisation with remarketing.

8.3. Further information

You can find further information on the purpose and scope of the data collected and their processing by Google in the Data Protection Notice. There you will also find further information on your rights and setting options to protect your privacy: https://www.google.de/intl/de/policies/privacy .

Google also processes your personal data in the USA and has signed up to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework .

9. Use of Google Analytics

This website uses Google Analytics, a web analysis service provided by Google Inc. ("Google").

9.1. Collection of personal data

Google Analytics uses so-called “cookies” (see Item 4.2 above) which are text files placed on your computer to enable your use of the website to be analysed.

9.2. Transmission to the USA; no combining of data

The information generated by the cookie regarding your use of this website is generally transmitted to a Google server in the USA and stored there. However, if IP-anonymization is activated on this website, your IP address will be truncated beforehand within the area of Member States of the European Union or other parties to the Agreement on the European Economic Area. Only in exceptional cases will the whole IP address be transferred to a Google server in the USA and truncated there.

For those exceptional cases in which personal data are transmitted to the USA, Google has signed up to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework. The IP address transmitted from your browser by Google Analytics is not combined with other Google data.

9.3. Truncation of IP addresses

This website uses Google Analytics with the extension “_anonymizeIp()”. This means that IP addresses are processed in abbreviated form making it impossible to identify them with a person. If the data collected about you establishes a personal connection, this is immediately precluded and the personal data thereby promptly deleted.

9.4. Purpose

We use Google Analytics to analyse the use of our website and to enable us to regularly improve it. We can use the statistics received to improve our product and to make our website more attractive to you as the user.

9.5. Option to refuse cookies

You can prevent the storage of cookies by means of a corresponding setting in your browser software; however, we would like to point out that in this case you might not be able to use all the functions of this website to their full extent. You can also prevent the data generated by the cookie relating to your use of the website (incl. your IP address) from being transmitted to Google and processed by Google by downloading and installing the browser plug-in which is available on the following link: http://tools.google.com/dlpage/gaoptout?hl=de .

9.6. Cross-device analysis

This website also uses Google Analytics for the cross-device analysis of visitor streams, carried out via a user ID. You can deactivate the cross-device analysis of your use in your customer account under “My Data”, “Personal Data”.

9.7. Further information

Information on the external supplier: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. User conditions: http://www.google.com/analytics/terms/de.html , Overview of data protection: http://www.google.com/intl/de/analytics/learn/privacy.html, and data protection notice: http://www.google.de/intl/de/policies/privacy .

10. Use of “Facebook Custom Audiences”

The website also uses the remarketing function “Custom Audiences” from Facebook Inc. (“Facebook”). This allows users of the website to be shown ads matching their interests (“Facebook ads”) when visiting the social network Facebook or other websites also utilising this procedure. 

10.1. Collection of personal data

We use the marketing tool through a so-called Facebook pixel which is embedded in our website. When you visit our website, your browser will automatically establish direct connection with the Facebook server. We have no control over the scope or further use of the data collected by Facebook through the use of this tool, and can therefore only inform you to the best of our knowledge. As a result of the incorporation of Facebook Custom Audiences, Facebook receives information that you have called up the relevant page on our website or clicked on one of our ads. If you are registered for a Facebook service, Facebook will be able to match the visit with your account. Even if you are not registered with Facebook or have not logged on, the provider will be able to learn and store your IP address and further identification features.

10.2. Purpose

In doing so, we are pursuing the objective of showing you advertising of interest to you in order to make our website more interesting to you.

10.3. Legal basis 

The legal basis for processing your data is set out in Art. 6 para. 1 p. 1 (f) GDPR. The justified interest lies in direct mail marketing.

10.4. Deactivation of the function

The function “Facebook Custom Audiences” can be deactivated (here) and for users who are logged in at https://www.facebook.com/settings/?tab=ads #.

10.5. Further information

You can find further information on data processing by Facebook at

www.facebook.com/about/privacy.

11. Transfer of data

Your personal data will not be transferred to third parties for purposes other than those listed below.

We only transfer your data to third parties if:

  • you have provided your explicit consent in this regard in accordance with Art. 6 para. 1 p. 1 (a) GDPR,
  • transfer is necessary in accordance with Art. 6 para. 1 p. 1 (f) GDPR for the assertion, exercise or defence of legal claims and there is no reason to assume that you have an overriding, sensitive interest in the non-transfer of your data, 
  • transfer is necessary to comply with a legal obligation in accordance with Art. 6 para. 1 p. 1 (c) GDPR, and this 
  • is permitted in law and necessary for the performance of a contract with you in accordance with Art. 6 para. 1 p. 1 (b) GDPR.

12. Your rights

You have the following rights with respect to us regarding personal data relating to yourself:

  • Right of access
  • Right to rectification or erasure
  • Right of restriction of processing
  • Right of objection to processing
  • Right to data portability

You also have the right to complain to the Data Protection Authority of Bavaria (Promenade 27, 91522 Ansbach; https://www.lda.bayern.de/de/index.html ) about our processing of your personal data.

13. Right of revocation and objection

13.1. Right of revocation of consent

If you have issued your consent to the processing of your data, you can revoke this consent at any time. Such revocation will affect the legitimacy of any processing of your personal data subsequent to you announcing your revocation to us.

13.2. Right of objection under Art. 21 para. 1 GDPR

If we base the processing of your personal data on the balance of interests, you can lodge an objection to the processing. This is especially the case if the processing is not required to fulfil a contract with you. If you exercise any such right of objection, we would ask you to set out the reasons why we should not process your personal data in the way in which we have been doing so. If your objection is justified, we will examine the circumstances and either cease or adapt the processing or present you with our compelling, sensitive reasons for continuing with it.

13.3. Right of objection under Art. 21 para. 2 GDPR

You can of course object at any time to the processing of your personal data for the purposes of advertising and data analysis. You can use the following contact details to inform us of your objection to advertising:

Postal address: Design Offices GmbH , Königstorgraben 11, 90402 Nürnberg

Email: info@designoffices.de 

14. Data security

We use the popular SSL procedure (Secure Socket Layer) for visits to our website in conjunction with the highest level of encryption supported by your browser. This is usually 256 bit encryption. If your browser does not support 256 bit encryption, we will fall back on 128 bit v3 technology. You can tell if an individual page on our website is transmitted with encryption by whether the key or lock symbol in the lower status bar of your browser is shown as closed.

We also use suitable technical and organisational security measures to protect your data from accidental or deliberate manipulation, partial or complete loss, destruction, and from unauthorised access by third parties. Our security measures are revised continuously according to the state of the art.

15. Status of this Data Protection Notice

This Data Protection Notice is currently valid and its revision status is November 2018.

It may become necessary to change this Data Protection Notice as a result of the refinement of our website and products offered through it or due to changes in statutory or official regulations. You can call up the latest version of the Data Protection Notice from our website at any time at https://www.designoffices.de/datenschutz/ 

Google Analytics Opt-Out

You can stop tracking by Google Analytics on our pages by clicking on the link below. An opt-out cookie is installed on your device. This will prevent Google Analytics from collecting data for this website and for this browser in future as long as the cookie remains installed in your browser:

Disable tracking with Google Analytics